View Authorities

If you are a prescriber, you can view all of your monitored medicine authorities, read related correspondence, and click through to the related patient profile.

In this section

View your authorities

  1. From the navigation menu, select Authorities.

  2. (If required) Filter by Date Range.

    My Authorities displays all of your authorities. By default, the most recently updated authorities are at the top of the list.

  3. (If required) Apply additional filters to each column header. You can:

    • Click the calendar icon () at the top of a date column to filter on a single date.

    • Type free text in any column header with a magnifying glass (). For example, you could filter on Patient if you were looking for an authority for a particular patient. Refer to the example below.

    • Remove a filter—click on the cross ().

    Example - Filter by Patient

    Type "smith" in the search box.

  4. Click to open an existing Authority and take the appropriate Action.

  5. If the authority cannot be found, select Apply for Authority, and select the relevant authority type:

    • Authority to prescribe

    • Authority to prescribe - Opioid use disorder

    • Authority to prescribe - Medicinal cannabis

Request a new authority

  1. From Authorities, select Apply for Authority, and select the relevant authority type.

    A blank Authority form displays with the selected authority type in the header:

    • Authority to prescribe

    • Authority to prescribe - Opioid use disorder

    • Authority to prescribe - Medicinal cannabis

    Authority status

    The authority status is set to Pending (by default).

    The authority status is updated when an Action is taken on the authority.

    When the authority is Approved and Saved, the Authority Number is displayed (top right). A version number is added [N] each time the authority's Status is changed.

    Action

    When a new authority is created, Submit is the only Action available for selection.

    Action Reason

    N/A

    Application Source

    HP

    Application Purpose

    New

    Search Patient

    If you are creating a new authority, search for a patient to link to this authority.

    1. Expand the Patients section.
    2. Enter at least one character in First Name or Surname. Optionally, the patient's IHI Number, then select Search.

      A list of matching patients displays in Patient Search Results.

    3. From Patient Search Results, select the relevant entry.

    4. Click through to view more patient details and make any required changes. 

    5. Select the relevant entry and add it to the Patient section. 

      You can select a regulatory, transactional, or linked patient record.

    6. If you cannot locate the patient you want to add, then do the following:

      1. Click New Patient.

      2. In the Patient Profile screen, enter the patient details.

        All fields marked with an asterisk are mandatory.

      3. Click Save.

    7. See View Medication History and View a Patient Profile
    8. Once the selected patient has been added, do one of the following (if required):
      • View patient - Open the profile to view the full patient details and make any required changes.
      • Remove patient - If your patient selection is incorrect.

    Parent/Carer

    Optional

    Parent/Carer Name, Date of Birth and Additional Information can be added if available.

    The logged in prescriber to whom the authority is granted.

    Includes Name and Ahpra Number.

    You can add medicines to an authority that is either Pending or Waiting for additional information.

    Search

    1. Select Search medicines, and enter at least three characters. You can search by brand name or generic name.

    2. Use the scroll bar to navigate through the list, then select the required entries.

      The selected medicines display.

    3. Fill in the directions for use for each of the medicines selected.

    4. If the medication is not listed, you can enter it under Unlisted Medicines.

    5. Select next to a medicine to remove it.

    Select one or more values for the patient's medical status/diagnosis.

    Your selections display under Selected treatment.

    You can also add further details in the box on the right.

    You can indicate treatment details for a patient so that the authority has the relevant information needed for the patient's treatment.

    Name of specialist (upload report if available) (free-text, 100 character limit)

    Other medications concurrently prescribed (upload medication list) (free-text 1000 character limit)

    Uploads can be performed in Correspondence.

    The Declarations section enables you to make declarations and provide other information on an authority required for the Tasmanian Department of Health to process your authority application.

    • Declaration of drug dependency (Mandatory for submit)

      Select from No drug dependency, Iatrogenic or Illicit

    • Current intravenous drug use? (Mandatory for submit)

      Select either Yes or No

    • History of intravenous drug use? (Mandatory for submit)

      Select either Yes or No

    • Notification of drug seeking (Mandatory for submit)

      Select from:

      • No history of drug seeking behaviour

      • History of drug seeking behaviour

      • Currently exhibiting drug seeking behaviour

    • Treatment for Opioid Use Disorder (Mandatory for submit)

      Select either Yes or No

    • Acknowledgement checkbox (Must be selected to enable Save)

      After reading the acknowledgement text, select the checkbox.

    This section shows the correspondence that the Tasmanian Department of Health has sent in relation to your authority, as well as files that have been uploaded to the authority by the Tasmanian Department of Health or practitioners, in reverse chronological order.

    Upload a file to an authority

    1. Select Upload Document.

    2. Drag and drop the file onto the Upload Document window, or select Choose File to select a file from your device.

    3. Select Upload.

      Your file is displayed in the grid. TasScript will notify the Tasmanian Department of Health that your file has been uploaded, so that it can be reviewed.

      • To save your file upload, click Save on the patient profile.

      • You can delete files you have uploaded, up until they have been reviewed by the Tasmanian Department of Health.

    View authority letters

    Letters from the Tasmanian Department of Health are attached as PDF documents.

    • Select the Filename of a letter to view or download it.

    You can only see authority letters for authorities that you hold. However, all practitioners can see other files/letters that have been uploaded to an authority, unless the Tasmanian Department of Health has restricted access to a particular file/letter.

  2. Save the new authority request.

    • Save for later - If all the required inputs have been filled with valid data, but you do not want to submit your request, ensure no Action has been selected, then Save.

      Your request is saved with Status set to Pending and displays on the My Authorities grid. You can search for this authority and submit it at a late date.

    • Save and submit - If Action is set to Submit, and all the required inputs have been filled with valid data, select Save to submit your request for approval. Your request displays on the My Authorities page with its Status set to Submitted.

      Once a new application for an authority has been submitted, the prescriber can cancel the submitted version before it is actioned by a regulator (see Cancel an authority below).

    • Cancel without saving - If the form is blank and you do not want to proceed with your request, Cancel to return to My Authorities.

Cancel an authority

Practitioners can submit a cancellation when authorities are no longer required. For example, when the Status is Pending, Submitted, or Waiting for additional information.

Once the cancellation has been submitted, these authorities display in My Authorities with their Status set to Cancelled.

Authorities that have been Expired, Revoked or Refused can still be accessed by practitioners from My Authorities